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M365 Updates

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Keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements.

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Play My Emails in Outlook for iOS launching internationally

End users can also opt in or out of Play My Emails by following these steps: Open Outlook for iOS Go to Settings Select Play My Emails Turn off the toggle next to the account(s) you want to enable/disable Play My Email is available Office 365, Outlook.com and Gmail accounts. However, you can play email from only one account at a time, even if you have Outlook set to All Accounts. Play My Emails requires an active network connection to the cloud. What you need to do to prepare Admins can manage the in-app experience with an app configuration setting from your mobile application management solution such as Microsoft Intune. You might want to notify your users about this new capability.

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Reducing background noise in Microsoft Teams meetings

Users with the Microsoft Teams desktop app for Windows will soon see three levels of noise suppression designed to reduce distraction due to noise during meetings. This message is associated with Microsoft 365 Roadmap ID 68694. When this will happen We will gradually release this in mid-November and expect to complete the rollout in mid-December.   How this will affect your organization   Users can set the noise suppression level before a meeting. Once changed, the setting applies to the next call. The four settings are Auto (default), Low, High, and Off. They are accessible from the profile image > Settings prior to a meeting and from More options … > Device settings during a meeting.   When left on the default setting, Auto, the Teams app sets noise suppression based on ambient sound. Low is designed for persistent background noise like an air conditioner, computer fan, or music. High suppresses all background sound that is not speech; this setting uses more computer resources. Off disables the noise suppression feature.

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Organizers can manage meeting options in the meeting experience

When meetings have their own window in a desktop Teams app, organizers will be able to see and change meeting options within the in-meeting experience. We announced this new meetings experience in May (MC212453). This message is associated with Microsoft 365 Roadmap ID 67121. When this will happen We will roll this out in mid-October.   How this will affect your organization   This new feature will be available in the Teams desktop app for Windows, Mac, and Linux with the new meeting experience, where meetings pop out into a window separate from the main Teams window. New meeting experience: This new meetings options panel supplements the current meeting options webpage. This feature makes it easier to manage meeting options during a meeting. From within the Teams meeting window, access Meeting options from the ellipses … .

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Forms is getting a new start page

We are replacing the existing Forms portal page at forms.office.com with a new Forms start page at Office.com (Office.com > Forms). Key points Microsoft 365 Roadmap ID 67143 Timing: Targeted release now Timing: Standard release early November, complete late November 2020 Roll-out: tenant level Control type: user control Action: review and assess   How this will affect your organization   This feature offers a smoother experience and starting view for accessing and working with Forms. Users who access forms via Office.com will get this experience first; users accessing forms via forms.office.com will see the experience soon after. For users who access Forms by visiting Office.com, the new Start page experience will begin rolling out in early November. For users who access Forms via forms.office.com, the new Start page experience will begin rolling out in mid-November. Your users will automatically be redirected from forms.office.com to the Office.com page.     What you need to do to prepare   You may want to update internal documentation. Help content is accessible in the app “?” Help pane, and official help documentation contains callouts for the new user experience when relevant.

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Forms: Specific user sharing for response collection

Form owners will see a new response collection option when navigating to Share > Send and collect responses . When a Form owner selects Specific people in my organization can respond, they can then specify one or more individuals or user groups by using theiremail address. Forms on the desktop Forms on mobile The specified people or groups can then view and submit a response to the form/quiz. Other users will be prevented from seeing the form. This allows a form owner to manage the response collection more precisely than using the current anyone or organization wide options. Because of its more restrictive permissions, this setting is optimal for forms with more sensitive content or in cases where the responses are meant to be more controlled.   What you need to do to prepare   The new option is accessible to owners when the feature is available in your tenant but is not active until an owner selects it. This option will exist on old forms/quizzes as well as new ones. You might consider updating your user documentation and training materials.

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Microsoft 365 admin center Network connectivity preview

The Network connectivity category within the Microsoft 365 admin center allows you to see a network assessment that evaluates the impact of your network design on Microsoft 365 user experience in a 0 – 100 scale. This is calculated based on network attributes which have been proven through support cases to affect user experience the most. The network assessment is best evaluated at a specific office location, but an organization wide network assessment is also provided. In addition, specific network insights are provided which identify network design improvements that could be made to align with the published network connectivity principles and improve network performance. This message is associated with Microsoft 365 Roadmap ID 67153 When this will happen The feature is available in preview now and can be accessed by signing up in the Microsoft 365 admin center. It is planned to be generally available by April 2021.   How this will affect your organization:   There’s no impact to your organization and all of the new reporting is limited to being visible in the Health -> Network connectivity menu in the Microsoft 365 admincenter.     What you need to do to prepare:   There’s nothing you have to do. To get more value from the feature you would need to enable one of the three office location identification methods that are available.

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Hide notification previews on Microsoft Teams mobile apps to protect sensitive data

You can now keep organizational data confidential on Teams iOS and Android apps lock screens by blocking data from appearing in notification previews. This message is associated with Microsoft 365 Roadmap ID 66744. When this will happen This feature is available on Teams iOS (v. 2.0.22) and Android (v. 1.0.0.2020091301) apps.   How this will affect your organization   Admins will be able to block organizational data from appearing in Teams mobile notifications (e.g. message preview, channel, or sender name) on both iOS and Android end-user lock screens by enabling the Intune Application Protection Policy (APP) setting Org data notifications with a value of Block org Data. Outlook for iOS and Android already support this Intune APP setting and protect sensitive data in notifications. Notifications with unblocked and blocked data   What you need to do to prepare   This new policy setting, Org data notifications is available in Intune with a default value of Allow. To hide notification previews for Teams mobile apps, admins need to change the value of Intune APP to Block org data. Note: tenants that have the setting Org data notifications configured with a value of Block org Data where APP includes Teams do not need to take additional action. Please see: App protection policy settings, Android App protection policy settings, iOS Deploying Outlook for iOS and Android app configuration settings

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Announcing general availability of Microsoft Compliance Manager

As announced at Ignite, Compliance Manager (formerly Compliance Score) is moving out of public preview and the tasks you previously found in Compliance Manager (via the Service Trust Portal) are now housed within the Microsoft 365 compliance center under Compliance Manager. We announced the public preview of Compliance Score in November 2019. This message is associated with Microsoft 365 Roadmap ID 60771. When this will happen Rollout will begin in mid-September and is expected to be complete by the end of September.   How this will affect your organization   Compliance Manager consolidates the functionality of Compliance Score and Compliance Manager preview solutions. You can see your compliance score, add a template and assessment, and manage improvement actions. You’ll see some updates to your visual experience in the Microsoft 365 compliance center as these solutions are now housed within the same portal. Any existing assessments created during the public preview of Compliance Score will continue to be available for use.   What you need to do to prepare   Learn more about the benefits of Compliance Manager and review Compliance Manager technical documentation for setup and implementation guidance. New licensing terms will be going into effect with general availability of the solution. Review the Microsoft 365 licensing guidance for security and compliance to see what is available for your subscription level. Visit the Microsoft 365 compliance center to begin using the new Compliance Manager experience.

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Introducing Microsoft Teams templates

This message is associated with Microsoft 365 Roadmap ID 67110 . When this will happen We will begin rolling this out the first week of October and expect the rollout to be complete by the end of October. How this will affect your organization Your users can choose from 13 pre-built or base templates when they need to create a new team. We built these base templates for different tasks, such as managing a project or an event or coordinating an incident response. Base templates have a predefined team structure with a set of channels, tabs, and apps; they can be duplicated but not edited. Your Teams admins can develop custom teams templates to enable users to create the right collaboration space quickly. Each custom template will have its own defined team structure, channels, tabs, and apps. Teams admins can start from scratch, start with an existing template, or duplicate an existing team as a template. What you need to do to prepare You might consider updating your user documentation and training. Learn more: Get started with Teams templates in the Teams admin console Create a custom team template in Microsoft Teams Create a template from an existing team in Microsoft Teams Create a new template from an existing team template in Microsoft Teams

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Organizational branding of Teams custom apps store

How this will affect your organization After you upload brand images and customize colors, your users will see this in their line of business app catalog. What you need to do to prepare If your organization publishes line of business apps, prepare the brand assets needed to be able to customize your tenant app store. You will need: Company logo (240×60) Background image (1212×100) or Background color Logomark (32×32)

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Introducing floating call controls in Teams meetings

We are changing the behavior of the floating call controls in Teams meetings so that they will always be visible for Android and iOS phones and tablets. When this will happen We will roll this out to the respective stores beginning late September and expect the rollout to be complete by the end of October.   How this will affect your organization   This feature makes it easier to access key controls such as mute/unmute. Users will no longer be able to dismiss floating call controls by tapping on the screen. Floating controls on a phone Floating controls on a tablet   What you need to do to prepare   You might consider updating your end user documentation and training.

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Microsoft Forms introduces a responder progress bar

Microsoft Forms will now show responders a progress bar on multi-page (multi-section) forms and quizzes if the forms owner enables the feature. This feature is associated with Roadmap ID 67120. When this will happen Rollout will begin mid-September and is expected to be complete by the end of September 2020.   How this will affect your organization   The progress bar improves usability by providing responders with a visual indicator of their status within the survey, e.g. “Page 1 of 3”.   What you need to do to prepare   You may want to update your internal guidance/help documentation if appropriate. This feature is off by default on new forms and quizzes. Form owners can choose to enable/disable this optional setting. Forms and quizzes at rollout will have the progress bar setting enabled. The progress bar feature is only shown on multi-page forms and can be easily disabled by the form owner in the settings pane for that form/quiz.

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