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M365 Updates

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Keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements.

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Walkie Talkie in Teams Android

Walkie Talkie, which provides instant push-to-talk communication, will soon be available in Public Preview on Teams for Android. This message is associated with Microsoft 365 Roadmap ID 57157. When this will happen We will begin the rollout in mid-July and expect to be complete by end of July. How this will affect your organization During Public Preview, you need to enable Walkie Talkie using the Teams Admin Center to provide access to people in your organization. Once enabled, Walkie Talkie will become available on the Android app within 48 hours. Walkie Talkie allows users to connect with their team using the same underlying channels they are members of. Only users who connect to Walkie Talkie in a channel become participants and can communicate with each other using push-to-talk. What you need to do to prepare During Public Preview, this app is not pre-installed. If you wish to enable this feature in your tenant, add Walkie Talkie to the App Setup Policy assigned to users.

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Enable communication site experience on classic team sites

So glad when this (Ability to update the root site to a communication site) will be rolled out (end of July 2020) been waiting for this for about 2 years. This optional feature allows SharePoint admins and site owners to enable the modern communication site experience on any classic team site that meets the requirements, including the root site. This message is associated with Microsoft 365 Roadmap ID 46338. When this will happen We will begin gradually rolling out this feature to Targeted Release (for entire organization) customers by the end of June 2020. The rollout will be completed for all customers by the end of July 2020. How this will affect your organization A SharePoint communication site is a great tool for sharing information with others in your organization. Now, classic team sites can enjoy the benefits of modern communication sites. What you need to do to prepare This is an optional feature that will not have any impact in your environment until a SharePoint admin or site owner enables this feature on a site. To enable this feature on a classic team site, a SharePoint admin or site owner must run a PowerShell cmdlet. Enabling the communication site experience does not change any site permissions or remove any content. Learn how to run the PowerShell cmdlet.

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Outlook for Windows Introduces Roaming Signatures

Outlook for Windows is introducing e-mail signatures that will be stored in the cloud rather than being stored locally on the user’s Windows device. This message is associated with Microsoft 365 Roadmap ID 60371 When this will happen We will begin rolling this out to Microsoft 365 Monthly Channel, Targeted, in late July. (This is Insiders Slow Channel which will soon be called Microsoft Beta.) We expect to roll this out to the Monthly Channel, Production, in late August. How this will affect your organization The feature is on by default. Traditionally, signatures were stored locally on a user’s Windows device. With this feature, signatures will now be associated with an email account. Signatures will be stored in the user mailbox and will be available on any devices running Outlook for Windows that has been configured with that email account. When the feature becomes available, Outlook will read the existing local signatures. Outlook will copy signatures selected as default for New messages or Replies/forwards to the account mailbox, making them available across multiple devices. What you need to do to prepare The feature is on by default. Because this new feature is changing how Outlook manages signatures stored on a local drive, third-party add-ins which provided this functionality will no longer work when this feature is enabled. Learn how to mitigate this for your users.

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(Updated) New Feature: Take control of self-service purchases

Updated June 11, 2020: To provide clarity, this feature is to enhance the administration of self-service purchasing for tenants using it. If your tenant is not using the self-service purchasing capabilities this will not impact you.In January we launched the self-service purchase feature that allowed users in a tenant to purchase Power platform products directly from Microsoft. This feature came with the ability for admins to turn off self-service purchase of individual products via Power Shell. Starting in July, we’re introducing new capabilities for IT Admins to manage information worker subscriptions in their tenant. In particular, IT Admins will be able to move information workers to another subscription or remove a subscription via a button in the Admin Center. When this will happen This feature will gradually roll out beginning in July. We anticipate the rollout will be complete by early August. How this will affect your organization Once this feature is available Admins will be able to manage self-service purchases, made by users in their tenant, within Admin center under Billing > Your products. Admins will have an option to “Take control of subscription”. This will allow Admins to: cancel the subscription move users from the subscription to another subscription while cancelling the original subscription What you need to do to prepare You may consider updating your training and documentation as appropriate.

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New Feature: SharePoint Auto Digest Email

SharePoint Auto-News Digest sends automated email to users in your company about the latest News posts that they have not yet read. Using Microsoft intelligence, a curated selection of News posts are shared with users through an email that comes from SharePoint. This is a great way for users to catch up on News that they may have otherwise missed. Only published news posts are sent in the digest, and users will have access to all the news posts that they are sent so rest assured that users won’t see news that they don’t have permission to see. If users want to opt-out of receiving the Auto-News Digest, they can click the unsubscribe button at the bottom of the email. Key Points: Microsoft 365 Roadmap ID: 64685 Timing: Targeted release customers in mid-June and complete for all customers by early August. Roll-out: User level roll-out Control Type: User control How this will affect your organization Users will start to receive a weekly mail from SharePoint Online containing news that that they have not yet read based on sites that they are following. If users are not happy with the emails, they can unsubscribe from the email by clicking on the unsubscribe link at the bottom of the email. Sample News Digest User controlled unsubscribe What you need to do to prepare You may consider updating your training and documentation as appropriate.

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New feature: Suggested replies in Teams mobile

Suggested replies presents users with an option of three responses to choose from for selected messages and will soon be available for your users in Teams for iOS and Android. This message is associated with Microsoft 365 Roadmap ID 63671. When will this happen We will begin rolling this feature out in early July; the rollout will be complete in mid-July. How this affects your organization When suggested replies are available in your tenant, your users will be able to quickly reply to a given message by tapping on a suggested reply. What do I need to do to prepare for this change? This feature ships default on; review manage messaging policies in Teams. If you wish to disable this feature in your tenant, please disable the Suggested Replies setting that is found in Messaging Policies. Users will also have a setting within the app so they can disable the feature.

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(Updated) New Feature: Outlook on the web, new editor capabilities

Updated June 9, 2020: To ensure the best possible experience for our users, we are delaying some of our deployments to reduce the amount of change flowing into the services. Please see the updated roll-out timeline belowYour end users who enjoy Outlook on the web will soon have new tools to help refine their email messages. We’ll be gradually rolling this out to Targeted Release customers in early April 2020. The rollout will be completed for Standard Release customers by the end of July (previously May). This message is associated with Microsoft 365 Roadmap ID 59642. How does this affect me? When your end users are composing an email message in Outlook for the web, they will see suggestions to help them communicate better, such as recommendations for spelling, grammar, and refinements to communicate more concisely. This new feature in Outlook is powered by Microsoft Editor. Users can turn off the feature if they like when they composing an email message. What do I need to do to prepare for this change? You might consider updating your user training and documentation. See Check spelling, grammar, and clarity in Outlook.com and Outlook on the web.

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New Feature: SharePoint, average time spent per user report

We are adding a report on the SharePoint site usage page, Average time spent per user. This message is associated with Microsoft 365 Roadmap ID 57159. When this will happen We’ll be gradually rolling this out mid-June 2020. The rollout will be completed by mid-July. How this affects your organization The Average time spent per user report shows the trend line for the time users spent on SharePoint site pages and news posts for 7-day and 30-day periods. The average metric is calculated by comparing the total time spent on that page with the number of the unique visitors on that page in the given timeframe. This report currently does not provide the average value for 90-day period and does not support lists, documents, or administrative pages (such as the site usage or site permissions page). Mobile app views are currently not incorporated in this report. In this example, the report shows that the average user spent 6 minutes and 45 seconds actively engaged with the site during a 7-day period. This is a 40% decrease from the prior 7-day period. What you need to do to prepare for this change You might consider updating your user training and documentation. Review how site owners can view usage data

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Feature Update: Version History in desktop

This new feature has now appeared for us.  This is a GREAT Feature – the ability to restore previous versions from your desktop. Version history in desktop You will now be able to view and restore previous versions of your files directly in your desktop via your File Browser or Mac Finder Featured ID: 61527 Added to Roadmap: 3/2/2020 Last Modified: 6/12/2020 Tags: Targeted Release, All environments, Online, OneDrive  

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Microsoft Teams has a new Information pane and pinned posts

1. Information pane Selecting the “Channel info” icon in the channel header will open a new Information pane that displays a channel summary. The summary includes the channel description as well as a list of recent contributors and members. This is also the new home for system messages. 2. Pinned posts Any member of a channel will be able to “pin” any channel message to the channel Information pane for all members of the channel to see, unless this feature is disabled in channel moderation settings.

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New feature: Suggested replies in Teams mobile

Suggested replies presents users with an option of three responses to choose from for selected messages and will soon be available for users in Teams for iOS and Android. When will this happen This feature will start rolling out in early July; the rollout will be complete in mid-July. How this affects your business When suggested replies are available in your tenant, your users will be able to quickly reply to a given message by tapping on a suggested reply. What do I need to do to prepare for this change? This feature will be the default setting. If you wish to disable this feature in your tenant, please disable the Suggested Replies setting that is found in Messaging Policies. Users will also have a setting within the app so they can disable the feature.

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