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M365 Updates

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Keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements.

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New Feature: SharePoint Auto Digest Email

SharePoint Auto-News Digest sends automated email to users in your company about the latest News posts that they have not yet read. Using Microsoft intelligence, a curated selection of News posts are shared with users through an email that comes from SharePoint. This is a great way for users to catch up on News that they may have otherwise missed. Only published news posts are sent in the digest, and users will have access to all the news posts that they are sent so rest assured that users won’t see news that they don’t have permission to see. If users want to opt-out of receiving the Auto-News Digest, they can click the unsubscribe button at the bottom of the email. Key Points: Microsoft 365 Roadmap ID: 64685 Timing: Targeted release customers in mid-June and complete for all customers by early August. Roll-out: User level roll-out Control Type: User control How this will affect your organization Users will start to receive a weekly mail from SharePoint Online containing news that that they have not yet read based on sites that they are following. If users are not happy with the emails, they can unsubscribe from the email by clicking on the unsubscribe link at the bottom of the email. Sample News Digest User controlled unsubscribe What you need to do to prepare You may consider updating your training and documentation as appropriate.

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New feature: Suggested replies in Teams mobile

Suggested replies presents users with an option of three responses to choose from for selected messages and will soon be available for your users in Teams for iOS and Android. This message is associated with Microsoft 365 Roadmap ID 63671. When will this happen We will begin rolling this feature out in early July; the rollout will be complete in mid-July. How this affects your organization When suggested replies are available in your tenant, your users will be able to quickly reply to a given message by tapping on a suggested reply. What do I need to do to prepare for this change? This feature ships default on; review manage messaging policies in Teams. If you wish to disable this feature in your tenant, please disable the Suggested Replies setting that is found in Messaging Policies. Users will also have a setting within the app so they can disable the feature.

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(Updated) New Feature: Outlook on the web, new editor capabilities

Updated June 9, 2020: To ensure the best possible experience for our users, we are delaying some of our deployments to reduce the amount of change flowing into the services. Please see the updated roll-out timeline belowYour end users who enjoy Outlook on the web will soon have new tools to help refine their email messages. We’ll be gradually rolling this out to Targeted Release customers in early April 2020. The rollout will be completed for Standard Release customers by the end of July (previously May). This message is associated with Microsoft 365 Roadmap ID 59642. How does this affect me? When your end users are composing an email message in Outlook for the web, they will see suggestions to help them communicate better, such as recommendations for spelling, grammar, and refinements to communicate more concisely. This new feature in Outlook is powered by Microsoft Editor. Users can turn off the feature if they like when they composing an email message. What do I need to do to prepare for this change? You might consider updating your user training and documentation. See Check spelling, grammar, and clarity in Outlook.com and Outlook on the web.

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New Feature: SharePoint, average time spent per user report

We are adding a report on the SharePoint site usage page, Average time spent per user. This message is associated with Microsoft 365 Roadmap ID 57159. When this will happen We’ll be gradually rolling this out mid-June 2020. The rollout will be completed by mid-July. How this affects your organization The Average time spent per user report shows the trend line for the time users spent on SharePoint site pages and news posts for 7-day and 30-day periods. The average metric is calculated by comparing the total time spent on that page with the number of the unique visitors on that page in the given timeframe. This report currently does not provide the average value for 90-day period and does not support lists, documents, or administrative pages (such as the site usage or site permissions page). Mobile app views are currently not incorporated in this report. In this example, the report shows that the average user spent 6 minutes and 45 seconds actively engaged with the site during a 7-day period. This is a 40% decrease from the prior 7-day period. What you need to do to prepare for this change You might consider updating your user training and documentation. Review how site owners can view usage data

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Feature Update: Version History in desktop

This new feature has now appeared for us.  This is a GREAT Feature – the ability to restore previous versions from your desktop. Version history in desktop You will now be able to view and restore previous versions of your files directly in your desktop via your File Browser or Mac Finder Featured ID: 61527 Added to Roadmap: 3/2/2020 Last Modified: 6/12/2020 Tags: Targeted Release, All environments, Online, OneDrive  

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Microsoft Teams has a new Information pane and pinned posts

1. Information pane Selecting the “Channel info” icon in the channel header will open a new Information pane that displays a channel summary. The summary includes the channel description as well as a list of recent contributors and members. This is also the new home for system messages. 2. Pinned posts Any member of a channel will be able to “pin” any channel message to the channel Information pane for all members of the channel to see, unless this feature is disabled in channel moderation settings.

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New feature: Suggested replies in Teams mobile

Suggested replies presents users with an option of three responses to choose from for selected messages and will soon be available for users in Teams for iOS and Android. When will this happen This feature will start rolling out in early July; the rollout will be complete in mid-July. How this affects your business When suggested replies are available in your tenant, your users will be able to quickly reply to a given message by tapping on a suggested reply. What do I need to do to prepare for this change? This feature will be the default setting. If you wish to disable this feature in your tenant, please disable the Suggested Replies setting that is found in Messaging Policies. Users will also have a setting within the app so they can disable the feature.

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Microsoft 365 Apps on Windows 8 and Windows Server 2012

As previously announced, Windows 8 ended support on January 12, 2016 and Microsoft 365 Apps ended support on Windows Server 2012/R2 on January 14, 2020. As innovations continue to be released for Microsoft 365 Apps, we would like to remind our customers that new features in Microsoft 365 Apps may create stability and performance issues when running on older or unsupported operating systems. Note: If your business is not running Windows 8 or Windows Server 2012 you can safely disregard this message. In particular, any Microsoft 365 Apps updated to version 2005 or later will result in functionality and stability issues for Office applications due to innovations that are not compatible with Windows 8 and Windows Server 2012. For Windows 8 devices, in order to remain unaffected while continuing to receive updates to Microsoft 365 Apps, we recommend upgrading to Windows 8.1, or preferably Windows 10. For those devices running Windows Server 2012 we recommend upgrading to Windows Server 2019, or preferably moving to Windows Virtual Desktop solutions. How does this affect me? If you are running Windows 8 or Windows Server 2012 and update Microsoft 365 Apps to version 2005 or later, you will experience functionality and stability issues in your Office applications due to innovations that are not compatible with those operating systems. What do I need to do to prepare for this change? If any of your users are running Windows 8, we recommend upgrading to Windows 8.1, or preferably Windows 10 prior to updating to a version of Microsoft 365 Apps version 2005 or beyond. For devices configured for Office auto-update, you may also choose to temporarily disable automatic updates until you are able to upgrade Windows.

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New Teams meeting setting – require meeting participants to use the lobby

Teams meeting organisers will be provided with greater control over their meetings by making it possible to require all participants to wait in the lobby. When this will happen This feature will be rolled out at the end of June. How this will affect your business After scheduling a new meeting, the organiser will be able to configure meeting options so that only the organiser can bypass the lobby. After changing the meeting option to Only me, the meeting organiser can manage who is allowed into the meeting.

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