For many businesses, virtual events have become a workplace essential. The way we run meetings, training sessions and client events has shifted – from in-person gatherings, to relying on digital tools and online platforms.

In particular, the popularity of webinars and online events provide us with greater ability to reach and connect with more people, with greater convenience and efficiency.

If virtual events are foundational for your business, there’s one thing you should consider: you may be relying on expensive external platforms to host them.

For organisations using Microsoft 365, there’s a smarter option.

Microsoft 365 Live Events is a powerful virtual event tool you may already have in your Enterprise subscription. It lets you host secure, professional webinars and broadcasts, helping you engage your clients and teams without paying for extra software.

With enhanced security, scalability and interactive features, Live Events make it easier than ever to plan, host and manage professional webinars – for less.

An On-Demand Virtual Meeting Solution for Enterprise

Whether you’re running a quick team update or broadcasting a keynote presentation to hundreds, Microsoft 365 Live Events offers the flexibility to suit your needs.

Smaller staff or client meetings can be hosted directly within Microsoft Teams. While larger events (like company-wide announcements or conferences) can integrate with professional production setups to support streaming from auditoriums, conference halls or offsite venues.

Live Events is designed for control and collaboration. You can assign specific roles, with different functionalities to manage different parts of your event, including:

  • organiser
  • producer
  • presenter

This structure helps ensure smooth, professional delivery, even when running complex or large-scale sessions.

Live Events is included as part of Microsoft 365 enterprise subscriptions, meaning if you’re already using this platform, you can start hosting high-quality virtual events without purchasing extra webinar tools or licenses.

To explore how it works and get step-by-step setup guidance, visit the Microsoft support guide.

Improve Attendee Engagement with New Interaction Capabilities

Say goodbye to one-sided meetings, with participants getting distracted or staring blankly at the screen. With interactive features, you can turn passive viewers into active participants, and create more memorable, engaging and productive virtual events.

Live Events empowers you to run truly interactive sessions, with features designed to keep attendees involved. It features built-in tools that make it easier for your audience to ask questions, share feedback and stay engaged with your content in real time, such as:

  • Q&A panels
  • live reactions
  • meeting notes
  • slide sharing

Better interactions for your audience, means better event outcomes.

Every interaction is recorded and available for post-event reporting, giving you clear insights into participation levels, engagement trends and follow-up opportunities.

So, whether you’re hosting a client update, all-hands meeting or large virtual event, you’ll have the data to understand what sparked engagement, and areas for improvement.

Access Relevant Information Instantly with Powerful AI Tools

Of course, virtual events don’t end when the broadcast does. With Microsoft 365’s built-in AI tools, your team and attendees can revisit important information instantly – making it easier to retain/revisit information, follow up on key actions and stay aligned.

Transcriptions and Closed Captions

Live Events automatically generates transcriptions and closed captions, so no one misses a word. Attendees can search the recording by keyword to jump directly to relevant sections.

This is particularly useful for participants requiring accessibility, catching up on missed sessions, or those needing to reference specific sections without replaying the entire event.

Timestamps

Need to highlight something for later? Timestamps allow you to mark important moments during the event, creating a smarter, more organised record that your team can refer back to at any time.

These AI-powered features are valuable for improving accessibility and boosting productivity. Your staff can quickly pull insights, quotes or action items from past events without needing to sift through hours of recording.

And for businesses hosting client-facing events, this level of polish and clarity leaves a lasting professional impression.

With Microsoft 365 Live Events, your virtual meetings become valuable, searchable resources, even after they end.

Ready to Revamp Your Virtual Events?

With Microsoft 365 Live Events, your organisation can run secure, professional, engaging virtual sessions, without needing to purchase extra subscriptions or invest in additional webinar tools.

Key benefits include:

  • seamless integration with Microsoft Teams
  • role-based controls for smoother event management
  • interactive features like Q&A, reactions, slide sharing and notes
  • AI tools for searchable transcripts and timestamps
  • post-event reporting insights.

If your business relies on virtual events and Live Events is part of your Microsoft 365 subscription, why not start making the most of it?

Talk to Inspired IT today to explore how Microsoft 365 Live Events can elevate your virtual meetings, training or client engagements.