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M365 Updates

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Keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements.

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New Permissions management page in Microsoft 365 compliance center

You will soon see a new Permissions landing page within the Microsoft 365 compliance center from which admins will be able to view and assign user roles and create and modify custom role groups, activities currently managed within the legacy Office 365 Security & Compliance Center. This message is associated with Microsoft 365 Roadmap ID 72239 When this will happen: Rollout will begin in late May and is expected to be complete by the end of June. How this will affect your organization: Previously, admins needed to visit the legacy Security & Compliance Center to configure compliance center permissions (i.e. add a user to a role; create, delete, or modify custom role groups). With this update, admins will be able to complete permissions-related tasks directly within the Microsoft 365 compliance center. From the new Permissions landing page, you can click on Azure AD roles to see which Azure roles are currently available for Microsoft 365 compliance center, and which users are assigned to what roles. Clicking on Compliance center roles will allow you to create, modify, or delete roles in the same way that is possible within the legacy portal. View image in new tab The legacy permissions experience will continue to be available until the Security & Compliance Center is retired. Admins are encouraged to transition to the new Microsoft 365 compliance center permissions workflow experience as soon as it becomes available for you. View image in new tab What you need to do to prepare: To update permissions, you must be a global administrator or assigned the Role Management role (a role assigned only to the Organization Management role group). You can access the new Permissions landing page by visiting the Microsoft 365 compliance center and selecting Permissions from the left navigation.

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Migrate content from Dropbox to Microsoft 365

In public preview, this new feature release will enable admins to take advantage of our expanded support for third-party cloud providers and migrate content from Dropbox to Microsoft 365. This message is associated with Microsoft 365 Roadmap ID 82015. When this will happen: We will begin rolling this out for Public Preview in late May and expect to complete the rollout by early June. How this will affect your organization: This release will enable you to migrate your Dropbox folders, files, and users to OneDrive, SharePoint, and Teams in Microsoft 365 and collaborate all in one place. As you connect to a Dropbox for Business account, the service begins discovering users and their files. The service will automatically map to an individual’s OneDrive accounts, but you can also manually map to a specific OneDrive user account, SharePoint site, or a Teams channel. If you want to migrate your content from Dropbox into Microsoft 365, you can use this tool to copy your content from Dropbox to Microsoft 365. View image in new tab Scan discovery: View the files and folder quantity, assessment, before moving to the Migrate tab where you’ll see the source and progress. View image in new tab What you need to do to prepare Sign in to the SharePoint admin center, select Migration from the left pane, and then select Dropbox. You will be walked through the steps and be prompted for the pertinent information needed to start your migration. Migrate Dropbox to Microsoft 365 with Migration Manager to learn more. Note: To access, you must be a global admin or OneDrive/SharePoint admin to the Microsoft 365 tenant where you want to migrate your content.   This preview is currently supporting small to medium Dropbox accounts. For the large Dropbox accounts, some of the features may not function as expected. You can use Mover.io if the size of this Dropbox account exceeds the limit supported by this preview release.

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Windows 10, version 21H1 now available

Windows 10, version 21H1 now available Windows 10, version 21H1 (also referred to as the Windows 10 May 2021 Update) is scoped to deliver important features that improve security, remote access, and quality—and engineered to provide a fast update experience for those currently running Windows 10, version 2004 or 20H2. When will this happen: Windows 10, version 21H1 is available today through Windows Server Update Services (WSUS) and Windows Update for Business, and can be downloaded from Visual Studio Subscriptions, the Software Download Center (via Update Assistant or the Media Creation Tool), and the Volume Licensing Service Center. For the end user, we are initially taking a measured seeker-based approach to the rollout of this update. We are throttling availability up over the coming weeks to ensure a reliable download experience for all, so the update may not be offered right away. Additionally, some devices might have a compatibility issue for which a safeguard hold is in place. In these cases, we will not offer the update until we are confident that the device will have a good update experience. How this will affect your organization: This feature is optional and new for IT administrators to consider using to help with targeting of policies and applications for users on specific devices. You’ll experience a new “Opt-in” capability for this feature in order to evaluate and experience this new functionality. Find out more by reviewing the content and details below. What you need to do to prepare: Just as we did for devices updating from Windows 10, version 2004 to version 20H2, we will be delivering Windows 10, version 21H1 via an enablement package to devices running version 2004 or version 20H2—resulting in a fast installation experience for users of those devices. For those updating to Windows 10, version 21H1 from Windows 10, version 1909 and earlier, the process will be similar to previous updates. We recommend that you read How to get Windows 10, version 21H1 for information on our rollout strategy, then check out the updated and refreshed IT tools and resources (e.g. Security Baselines and ADMX) to support the deployment of this update across your device estate. Additional information The following resources have also been updated to help you continue to manage updates effectively in your organization: Windows release health hub – The quickest way to stay up to date on update-related news, announcements, and best practices; important lifecycle reminders, and the status of known issues and safeguard holds. Windows 10 release information – A list of current Windows 10 versions by servicing option along with release dates, build numbers, end of service dates, and release history. Windows 10, version 21H1 update history – A list of all updates (monthly and out-of-band) released for Windows 10, version 21H1 sorted in reverse chronological order.

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Prepare your SharePoint and OneDrive environment for end of support for Internet Explorer 11

As shared in MC220490 last year, Microsoft 365 apps and services will not support Internet Explorer 11 (IE 11) after August 17, 2021. How this will affect your organization: Once this change takes effect, Microsoft 365 apps and services, including SharePoint Online and OneDrive, will not be supported on IE 11. This means that after the above dates, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11. For degraded experiences, new Microsoft 365 features will not be available or certain features may cease to work when accessing the app or service via IE 11. While we know this change will be difficult for some customers, we believe that they will get the most out of Microsoft 365 apps when using the Microsoft Edge browser. Microsoft 365 users will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets. What you need to do to prepare: As this date comes closer, we are committed to helping make this transition as smooth as possible for our customers and have identified considerations and practices for admins to help transition off classic SharePoint features that rely on Internet Explorer 11. If you use IE11 browsers to access SharePoint or OneDrive content, we strongly recommend you to review the guidelines posted in this article and take the necessary action before August 17, 2021 so there is no service disruption for users: Prepare your SharePoint and OneDrive for Business environment for the retirement of Internet Explorer 11. Admins can monitor the IE11 browser usage for their tenants in Admin Center. Check this article to review your browser usage: Microsoft 365 Reports in the admin center – Microsoft browser usage – Microsoft 365 admin | Microsoft Docs If your organization already finished upgrading to Microsoft Edge, no further action would be needed.

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Outlook mobile clients will soon provide access to delegate mailboxes

Your end users will soon be able to add and remove delegates from within Outlook for iOS and Outlook for Android. Delegates will be able to access those mailboxes on their mobile app as well. This message is associated with Microsoft 365 Roadmap ID 67273 and 67274. When this will happen Rollout begins in late April and should be complete in early May. How this will affect your organization A delegate mailbox is a mailbox where users can provide access for others (delegates) to take actions on their behalf. With this update, users can manage delegates from within their Outlook mobile app. Colleagues with delegate permissions can add and view delegate mailboxes in their Outlook mobile app.

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Set out of office within Microsoft Teams

With this update, end users can create an out of office message from within Microsoft Teams desktop or Microsoft Teams on the web. This out of office message will sync with the user’s Outlook calendar, presence, and contact card information. This message is associated with Microsoft 365 Roadmap ID 68701. When this will happen Rollout will begin early May and is expected to be complete by the end of May. How this will affect your organization There are two ways to access the Out of Office setting: 1. Access the Out of Office setting through the “Set status message” panel accessible from the user profile image. View image in new tab 2. Access the Out of Office setting through the Teams application settings accessible from the user profile image. View image in new tab

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Recommended Files in Office: Excel for Microsoft 365, Word for Microsoft 365, PowerPoint for Microsoft 365

Microsoft Office displays a list of recommended files on the File tab, or start page, of Word, Excel, or PowerPoint on Windows. This list allows you to keep track of work around you and quickly access files with the activity you value most such as edits, mentions, comments by people you interact with. This feature uses machine learning to predict which files you’re most likely to want to work on next and presents those as a set of cards you can choose from. Only files that you have access to in OneDrive or SharePoint are suggested. Recommended files in Office has been available on Office.com and Office for Mac and is now coming to Office on Windows. Note: This feature is currently available on Windows to Office Insiders on business or enterprise subscriptions. Key points: Microsoft 365 Roadmap ID 72233 Timing: begin rolling out in early June and complete by mid-September. Action: review and assess impact for your organization.   How this will affect your organization: Recommended for you allows you to keep track of work around you and choose files with activity that matters most to you. On the home page in PowerPoint, Excel and Word you will see files recommended for you. Each card shows the name of the file and who made changes or shared it and why it was recommended like @mentions, recent edits or comments. View image in new tab

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Microsoft Teams: Windows 10 native notifications in Teams

With this update, your users will be able to choose their preferred means of Teams notifications delivery, either via the Teams built-in notification system or via their native OS notification system. This message is associated with Microsoft 365 Roadmap IDs 66742. When this will happen Windows 10 native notifications will roll out in mid-December   How this will affect your organization   Should your users wish to change notifications of Teams messages from the Teams app to the native Windows OS notification system, they can do so in the Teams Notifications settings:   What you need to do to prepare   This setting is respected across all Windows desktop clients (supported versions) that a user is logged into.

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Introducing smart backgrounds for Planner

Users will be able to add a relevant and unique background image to a Planner plan from a list of recommendations. This message is associated with Microsoft 365 Roadmap ID 66578.   When this will happen   We will begin this roll out in early January and expect it to be complete at the end of January 2021.   How this will affect your organization   This new Planner feature allows users to view smart image recommendations and add a relevant and unique background image to each plan, Powered by Designer. The image recommendations are based on the title of the plan.   What you need to do to prepare   You might want to notify your users about this new capability and update your training and documentation as appropriate.

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Announcing general availability of mandatory labeling policy in Office apps

Microsoft Office apps (Word, Excel, PowerPoint, Outlook) will soon support the enforcement of the Microsoft Information Protection policy setting, Require users to apply a label, before they can save documents or send emails. This feature is supported on all platforms (Windows/Mac/iOS/Android/Web) for Outlook and all platforms except the web for Word, Excel, and PowerPoint. Support for mandatory labeling on the web for Word, Excel, and PowerPoint will be available early 2021. This message is associated with Microsoft 365 Roadmap ID 68873.   When this will happen   Rollout will begin in late December and is expected to be complete by mid-January.   How this will affect your organization   The following enhancements will soon be available to your organization: Office apps will enforce the existing policy setting to ‘Require users to apply a label to their emails or documents’ in the Microsoft 365 compliance center under Information protection > Label policies. Office apps will display a new dialog to enforce users to select a label before they can save unlabeled documents or send mail.   What you need to do to prepare   This feature will not be enabled by default. Admins must enable the policy setting Require users to apply a label to their emails or documents in the Microsoft 365 compliance center (Information protection > Label policies). For admins that already have this policy enabled in their tenant, this feature will be enabled as soon rollout is completed. Learn more about label policies and sensitivity labels.

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Full screen support in new meetings experience

As promised in July, we are bringing Full screen support back in the new meeting experience for Teams desktop applications. This feature is associated with Microsoft 365 Roadmap ID 67171 When this will happen We rolled this out in late October.     How this affects your organization   The feature is accessible via meeting controls under More options (…) > Full screen. On Mac OS, you can also access it by using the native “Full screen” control on the top left corner of the meeting window.   On Mac OS, the meeting window fills up the whole screen in Full screen mode. The title bar on the top and task bar on the bottom of the window are hidden. On Windows OS, only the taskbar is hidden in Full screen mode. To focus attention on content that is shared during a meeting, use Focus mode, accessible via More options (…) > Focus mode. In Focus mode, content uses the entire meeting window. By removing other Teams elements from the window, this mode makes it easier to focus on content.   What you need to do to prepare   You might want to notify your users about this new capability and update your training and documentation as appropriate.

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