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M365 Updates

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Keep track of upcoming changes, including new and changed features, planned maintenance, or other important announcements.

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OneDrive and SharePoint: Improved Move/Copy user experience

We’re refreshing the Move/Copy user experience in OneDrive and SharePoint to make it easier for you to move and copy your files and folders. This message is associated with Microsoft 365 Roadmap ID 85567 When this will happen: We will gradually roll out starting with Targeted release in mid-October and complete for Standard release in mid-November. How this will affect your organization: When a user moves or copies a file or folder within OneDrive or SharePoint, they will see a new dialog-based experience to choose the destination for their content. There is no change to the underlying Move or Copy capabilities—all limitations, errors and admin settings will be unimpacted. View image in new tab What you need to do to prepare: You might want to notify your OneDrive and SharePoint end users, update your user training, and prepare your help desk. For your users: The support article titled Move or copy files in SharePoint describes the limitations and current Move experience. The screenshots will be updated to reflect the new experience as it’s rolling out to customers.

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Microsoft Forms new App “Polls” in Teams

Microsoft Forms has always focused on providing the best polling experience to our customers. However, according to customer feedback and telemetry, we have determined that many people don’t know the “Forms” App provides polling capability in Teams. To provide a better experience we are delivering a new Teams app specifically for polling capabilities. This new app will be discoverable in Teams meetings/chats as “Polls”. This message is associated with Microsoft 365 Roadmap ID 84567 When this will happen: We will begin rolling this out starting in Teams meetings and then moving to Teams chat in mid-October and expect to complete by the end of November. The original “Forms” app will be retired from Teams meetings in mid-November, and then will be retired from Teams chat in at the end of December. Once retired from meetings/chat the “Forms” app will only be available in the Teams channel tab to provide Survey capabilities. How this will affect your organization Once this rollout is complete: The new Microsoft Forms App “Polls” will have the same functionality, same service, and there will be no need for data migration. For the previous polls that were created in the original App “Forms”, these polls will not be lost. Poll owners can still view them in the new App “Polls” portal in Teams OR view it in the Forms web portal page (http://forms.office.com/) The original App “Forms” polling capability will be retired in Teams meeting and Teams chat. Original App “Forms” survey capability in Teams channel Tab is not impacted. What you need to do to prepare You may want to update your users on the upcoming changes. We will continue to update this post with additional information as we proceed.

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HUGE MS Whiteboard Update

Available today   The following features are live today and are available on web, Teams and Android. The new Whiteboard will also be coming to Windows and iOS next month.   Fresh modern look and feel   When you open the new Whiteboard, you’ll notice a brand new user interface that combines a clean, modern look and feel with improved functionality. The new visual refresh makes features easier to access and to find. It’s also built to support the ever-growing capabilities of the app.   On desktops, laptops, and tablets, inking tools and content creation menus are separated to reduce cognitive load, while an app bar at the top of the canvas provides all of your collaboration and board-specific properties. On mobile, the creation panel & board controls are hidden to optimize real estate for viewing and collaboration. Large, colorful icons make it easy to use for mouse, touch, and pen users alike. 40+ new templates   We’re excited to announce a wide array of new Whiteboard templates! Expand and strengthen your whiteboard sessions with templates for common scenarios like brainstorming, agile rituals, problem solving, group projects and many more. We have added over 40 new, fully customizable templates to help people get started faster, generate flow, and design structure for their innovative ideas.     12 new sticky notes & note grids   Microsoft Whiteboard just got more colorful and organized, helping make your next workshop or brainstorming session more successful.   Sticky notes now offer more variety with an array of 12 colorful shades to choose from. Use different colors to create a color code system and get more organized by sorting by different color categories. Alternatively, assign one color per person to make it easier to see who contributed different ideas. Whatever your setup, enhance visual collaboration and encourage participation through the beauty of color.   Note grids help you create and build structure and form in your whiteboard session. Note grids present sticky notes in a clear and organized format. Customize each sticky note by color order and click to easily add extra sticky notes. You can also organize note grids by adding a title to them.     Reactions   Expression is a cornerstone of collaboration. Users can now provide lightweight contextual feedback with a set of fun, engaging and meaningful reactions. Choose from a set of eight reactions to quickly communicate your thoughts and feelings on other’s ideas. Encourage participation from a broader range of participants. With reactions, it’s easy to engage and reply quickly in the moment!   Insert images   Images can help us learn, grab attention, and convey abstract and complex concepts. Bring your whiteboard session to life by adding photos and images to convey visual ideas more impactfully. Users can download and insert images onto the canvas with the insert image feature.   Shapes   Flowcharts and diagrams play important roles in describing processes and in organizing information. Use shapes to quickly start a flowchart or to create your own diagram. Basic shapes, lines and arrows can now be added with the click of a mouse or the tap of a finger. Once added, you can resize, rotate and recolor the shape fill and border.       New inking tools     Digital ink is an important part of Whiteboard, whether used to express your own ideas or to comment and annotate on other’s ideas. Whiteboard is empowering everyone to leverage the unique visual expression capabilities that ink can offer.   Whiteboard now has 15 new pen and highlighter color options and a range of thicknesses to help visualize your content and bring your ideas to life. In addition to the traditional colors, spark the imagination and creativity of your team with Rainbow and Galaxy ink!   Ink Arrows   With ink arrows, get right to the point! Add the arrow attribute to any pen so your arrows look perfect every time.   This feature adds a single or double arrowhead to the end of your ink stroke automatically, making inking easier and keeping your diagrams and annotations clean and organized.     Ink straight lines   Drawing straight lines feels impossible! But not anymore…just press the Shift key as you draw. That’s it.   By holding down the Shift key and drawing, you’ll automatically create a straight line between the starting point of your stroke and your cursor. You can continue to move your cursor, finger, or pen to adjust the length and angle of your line.   Your line will automatically snap to 0, 45, and 90 degrees and to the nearest stroke end. If you need a little more flexibility, you can release the Shift key. This disables the snapping behavior and lets you adjust your line to anywhere you need it on the screen. This feature works for arrow strokes too, making it easy to create straight ink arrows!     Ink to shape intelligence   Shapes are a building block for expression in visual collaboration. Create and iterate in a smooth and seamless way with ink to shape recognition. This feature allows users to visualize and conceptualize by quickly drawing shapes and then watch them automatically straighten! The best part? Converted ink is still ink, so it’s erasable, just like your other ink strokes.   Ink shapes with mouse:   Now inking shapes with mouse is easy! With this setting on, all the ink shapes you draw with a mouse will be automatically converted. If you prefer your original ink, just undo and you’ll see your original ink stroke. Not drawing many shapes? You can turn this setting off too.   Ink shapes with pen:   Draw and hold gesture shape conversion! Draw a line, circle, triangle, square, rectangle, rhombus, pentagon, or hexagon using a single ink stroke. Before picking your pen up off the screen, hold it in place for a few milliseconds. The shape will convert, and you can leave the ink as-is, or resize or rotate the converted shape!     Ink

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New Permissions management page in Microsoft 365 compliance center

You will soon see a new Permissions landing page within the Microsoft 365 compliance center from which admins will be able to view and assign user roles and create and modify custom role groups, activities currently managed within the legacy Office 365 Security & Compliance Center. This message is associated with Microsoft 365 Roadmap ID 72239 When this will happen: Rollout will begin in late May and is expected to be complete by the end of June. How this will affect your organization: Previously, admins needed to visit the legacy Security & Compliance Center to configure compliance center permissions (i.e. add a user to a role; create, delete, or modify custom role groups). With this update, admins will be able to complete permissions-related tasks directly within the Microsoft 365 compliance center. From the new Permissions landing page, you can click on Azure AD roles to see which Azure roles are currently available for Microsoft 365 compliance center, and which users are assigned to what roles. Clicking on Compliance center roles will allow you to create, modify, or delete roles in the same way that is possible within the legacy portal. View image in new tab The legacy permissions experience will continue to be available until the Security & Compliance Center is retired. Admins are encouraged to transition to the new Microsoft 365 compliance center permissions workflow experience as soon as it becomes available for you. View image in new tab What you need to do to prepare: To update permissions, you must be a global administrator or assigned the Role Management role (a role assigned only to the Organization Management role group). You can access the new Permissions landing page by visiting the Microsoft 365 compliance center and selecting Permissions from the left navigation.

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Migrate content from Dropbox to Microsoft 365

In public preview, this new feature release will enable admins to take advantage of our expanded support for third-party cloud providers and migrate content from Dropbox to Microsoft 365. This message is associated with Microsoft 365 Roadmap ID 82015. When this will happen: We will begin rolling this out for Public Preview in late May and expect to complete the rollout by early June. How this will affect your organization: This release will enable you to migrate your Dropbox folders, files, and users to OneDrive, SharePoint, and Teams in Microsoft 365 and collaborate all in one place. As you connect to a Dropbox for Business account, the service begins discovering users and their files. The service will automatically map to an individual’s OneDrive accounts, but you can also manually map to a specific OneDrive user account, SharePoint site, or a Teams channel. If you want to migrate your content from Dropbox into Microsoft 365, you can use this tool to copy your content from Dropbox to Microsoft 365. View image in new tab Scan discovery: View the files and folder quantity, assessment, before moving to the Migrate tab where you’ll see the source and progress. View image in new tab What you need to do to prepare Sign in to the SharePoint admin center, select Migration from the left pane, and then select Dropbox. You will be walked through the steps and be prompted for the pertinent information needed to start your migration. Migrate Dropbox to Microsoft 365 with Migration Manager to learn more. Note: To access, you must be a global admin or OneDrive/SharePoint admin to the Microsoft 365 tenant where you want to migrate your content.   This preview is currently supporting small to medium Dropbox accounts. For the large Dropbox accounts, some of the features may not function as expected. You can use Mover.io if the size of this Dropbox account exceeds the limit supported by this preview release.

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Windows 10, version 21H1 now available

Windows 10, version 21H1 now available Windows 10, version 21H1 (also referred to as the Windows 10 May 2021 Update) is scoped to deliver important features that improve security, remote access, and quality—and engineered to provide a fast update experience for those currently running Windows 10, version 2004 or 20H2. When will this happen: Windows 10, version 21H1 is available today through Windows Server Update Services (WSUS) and Windows Update for Business, and can be downloaded from Visual Studio Subscriptions, the Software Download Center (via Update Assistant or the Media Creation Tool), and the Volume Licensing Service Center. For the end user, we are initially taking a measured seeker-based approach to the rollout of this update. We are throttling availability up over the coming weeks to ensure a reliable download experience for all, so the update may not be offered right away. Additionally, some devices might have a compatibility issue for which a safeguard hold is in place. In these cases, we will not offer the update until we are confident that the device will have a good update experience. How this will affect your organization: This feature is optional and new for IT administrators to consider using to help with targeting of policies and applications for users on specific devices. You’ll experience a new “Opt-in” capability for this feature in order to evaluate and experience this new functionality. Find out more by reviewing the content and details below. What you need to do to prepare: Just as we did for devices updating from Windows 10, version 2004 to version 20H2, we will be delivering Windows 10, version 21H1 via an enablement package to devices running version 2004 or version 20H2—resulting in a fast installation experience for users of those devices. For those updating to Windows 10, version 21H1 from Windows 10, version 1909 and earlier, the process will be similar to previous updates. We recommend that you read How to get Windows 10, version 21H1 for information on our rollout strategy, then check out the updated and refreshed IT tools and resources (e.g. Security Baselines and ADMX) to support the deployment of this update across your device estate. Additional information The following resources have also been updated to help you continue to manage updates effectively in your organization: Windows release health hub – The quickest way to stay up to date on update-related news, announcements, and best practices; important lifecycle reminders, and the status of known issues and safeguard holds. Windows 10 release information – A list of current Windows 10 versions by servicing option along with release dates, build numbers, end of service dates, and release history. Windows 10, version 21H1 update history – A list of all updates (monthly and out-of-band) released for Windows 10, version 21H1 sorted in reverse chronological order.

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Prepare your SharePoint and OneDrive environment for end of support for Internet Explorer 11

As shared in MC220490 last year, Microsoft 365 apps and services will not support Internet Explorer 11 (IE 11) after August 17, 2021. How this will affect your organization: Once this change takes effect, Microsoft 365 apps and services, including SharePoint Online and OneDrive, will not be supported on IE 11. This means that after the above dates, customers will have a degraded experience or will be unable to connect to Microsoft 365 apps and services on IE 11. For degraded experiences, new Microsoft 365 features will not be available or certain features may cease to work when accessing the app or service via IE 11. While we know this change will be difficult for some customers, we believe that they will get the most out of Microsoft 365 apps when using the Microsoft Edge browser. Microsoft 365 users will be well served with this change through faster and more responsive web access to greater sets of features in everyday toolsets. What you need to do to prepare: As this date comes closer, we are committed to helping make this transition as smooth as possible for our customers and have identified considerations and practices for admins to help transition off classic SharePoint features that rely on Internet Explorer 11. If you use IE11 browsers to access SharePoint or OneDrive content, we strongly recommend you to review the guidelines posted in this article and take the necessary action before August 17, 2021 so there is no service disruption for users: Prepare your SharePoint and OneDrive for Business environment for the retirement of Internet Explorer 11. Admins can monitor the IE11 browser usage for their tenants in Admin Center. Check this article to review your browser usage: Microsoft 365 Reports in the admin center – Microsoft browser usage – Microsoft 365 admin | Microsoft Docs If your organization already finished upgrading to Microsoft Edge, no further action would be needed.

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Outlook mobile clients will soon provide access to delegate mailboxes

Your end users will soon be able to add and remove delegates from within Outlook for iOS and Outlook for Android. Delegates will be able to access those mailboxes on their mobile app as well. This message is associated with Microsoft 365 Roadmap ID 67273 and 67274. When this will happen Rollout begins in late April and should be complete in early May. How this will affect your organization A delegate mailbox is a mailbox where users can provide access for others (delegates) to take actions on their behalf. With this update, users can manage delegates from within their Outlook mobile app. Colleagues with delegate permissions can add and view delegate mailboxes in their Outlook mobile app.

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Set out of office within Microsoft Teams

With this update, end users can create an out of office message from within Microsoft Teams desktop or Microsoft Teams on the web. This out of office message will sync with the user’s Outlook calendar, presence, and contact card information. This message is associated with Microsoft 365 Roadmap ID 68701. When this will happen Rollout will begin early May and is expected to be complete by the end of May. How this will affect your organization There are two ways to access the Out of Office setting: 1. Access the Out of Office setting through the “Set status message” panel accessible from the user profile image. View image in new tab 2. Access the Out of Office setting through the Teams application settings accessible from the user profile image. View image in new tab

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Recommended Files in Office: Excel for Microsoft 365, Word for Microsoft 365, PowerPoint for Microsoft 365

Microsoft Office displays a list of recommended files on the File tab, or start page, of Word, Excel, or PowerPoint on Windows. This list allows you to keep track of work around you and quickly access files with the activity you value most such as edits, mentions, comments by people you interact with. This feature uses machine learning to predict which files you’re most likely to want to work on next and presents those as a set of cards you can choose from. Only files that you have access to in OneDrive or SharePoint are suggested. Recommended files in Office has been available on Office.com and Office for Mac and is now coming to Office on Windows. Note: This feature is currently available on Windows to Office Insiders on business or enterprise subscriptions. Key points: Microsoft 365 Roadmap ID 72233 Timing: begin rolling out in early June and complete by mid-September. Action: review and assess impact for your organization.   How this will affect your organization: Recommended for you allows you to keep track of work around you and choose files with activity that matters most to you. On the home page in PowerPoint, Excel and Word you will see files recommended for you. Each card shows the name of the file and who made changes or shared it and why it was recommended like @mentions, recent edits or comments. View image in new tab

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Microsoft Teams: Windows 10 native notifications in Teams

With this update, your users will be able to choose their preferred means of Teams notifications delivery, either via the Teams built-in notification system or via their native OS notification system. This message is associated with Microsoft 365 Roadmap IDs 66742. When this will happen Windows 10 native notifications will roll out in mid-December   How this will affect your organization   Should your users wish to change notifications of Teams messages from the Teams app to the native Windows OS notification system, they can do so in the Teams Notifications settings:   What you need to do to prepare   This setting is respected across all Windows desktop clients (supported versions) that a user is logged into.

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